NCAEA Board Meeting Minutes

March 5, 2004

Meeting Place: NC A&T State University, Greensboro, NC 11:30-3:00

Attending: Susan Adams, Meredith College
Jacolyn Campbell, Brevard College
Phyllis Cole, NC A&T State University
Vanessa Duren-Winfield, Wake Forest
Veronica Ford, NC A&T State University
Brooks Graham, UNCG
Julia Gunter, Belmont Abbey College
Carolyn Jackson, Gardner-Webb University
Martha Kreszock, Appalachian State University
Claire McCullough, Meredith College
LeNelle Patrick, Meredith College
Becky Roark, Appalachian State University
Barbara Roseboro, Winston-Salem State University
Esther Powell, Winston-Salem State University

Absent: John Connelly, ECU
Sharon Brinson, Mount Olive College at the Triangle
Mia Leggett, Lenoir Rhyne College
Nancy Maready, UNC-Wilmington
Debra Pruett, Belmont Abbey College
Bronwen Sheffield, Western Carolina University

1. Introductions
2. Approval of Minutes
3. Welcome from Mr. Lee Young, Assistant Vice Chancellor for Enrollment Management and Director of Admissions.
4. Treasurer’s Report submitted from Penny Augustine (attached). We lost money on the conference, but not as much as anticipated.
5. Board members signed up for the following committees:

• Awards Committee: Carolyn Jackson (Chair), Phyllis Cole
• Conference Chair: Esther Powell (Chair), Penny Augustine, Jacolyn Campbell, Veronica Ford, LeNelle Patrick (to accept registration forms)
• Finance Committee: Penny Augustine (Chair), Vanessa Duren-Winfield
• Future Directions Committee: Julia Gunter (Chair), Carolyn Jackson, Brooks Graham, Claire McCullough, Susan Adams
• Legislative Committee: Susan Adams and Phyllis Cole (Co-chairs)
• Membership Committee: Veronica Ford (Chair), Brooks Graham, LeNelle Patrick, Martha Kreszock
• Publications Committee: no volunteers
• Scholarship Committee: Penny Augustine and Julia Gunter (Co-chairs), Vanessa Duren-Winfield, Becky Roark

1. Discussion of conference. The conference rotates from the coast to the center of the state to the western part of the state. It will be in Winston-Salem this year, tentatively September 26-28. A list of suggested topics from last year’s evaluations was distributed (attached). Will do silent auction again. Need to specify starting bids. Suggestion that we bring used professional clothes rather than doing a t-shirt swap and donate them to the Clothes Closet at the Women’s Resource Center at Forsyth Technical Community College.
2. Discussion of By-Laws. The By-Laws need to be refined (copy attached).
3. Veronica will send a list of officers and board members to the board.
4. Web site: needs to be updated with list of officers and board members.
5. Archive: Deborah Pruett is our historian. There is a record of our activities in an archive at the UNC Chapel Hill library. The archive has not been updated in five years and needs to be brought up to date.
6. Membership invoices will be going out shortly. Checks should be made payable to NCAEA.
7. Discussion of one-day session in conjunction with next board meeting in April at UNCG. Suggested topic: Math Anxiety.
8. Discussion of potential future direction included the following topics:

• Where are we going?
• Where is adult education going?
• Publish an article
• Get Community Colleges more involved
• Joint conference with other organizations
• Do a service project in conjunction with the conference to let our presence be known.

Treasurer’s Report – March 5, 2004

State Employees’ Credit Union Account Summary (as of 2/10/04):

$ 2,088.55
Interest Checking
This is the NCAEA operating account. Money received (e.g., membership dues, conference fees,*scholarship donations) are deposited to this account. Checks to pay bills (e.g., conference costs, printed materials, etc.) are written from this account. The amount of the scholarship fund (deposited to the checking account) is currently $725.00.

$14,613.90
Money Market
The annual percentage yield on the money market account is currently 2.020%; the daily rate is 2.000%. Funds have not been deposited to or withdrawn from this account in several years.

$ 143.51
Shares
This account (similar to a savings account) is required for us to bank with the Credit Union. Funds have not been deposited to or withdrawn from the account since it was opened.
_________
$16,845.96 TOTAL

Interest income earned in calendar year 2003:
$ 51.07 Interest Checking
$301.72 Money Market
$2.85 Shares
$ 355.64 Total interest earned in 2003