NCAEA Board Meeting Minutes
February 7, 2003
Meredith College
Raleigh, NC

I. Call to Order

President John Connelly convened the meeting at 11:45 a.m. John welcomed everyone to the meeting.

II. Treasurer's Report

Eleanor Stell reported the following:

• SECU Shares Account $ 140.42
• SECU Interest Checking $ 1,781.18
• Money Market Shares $14,290.78

III. Fall Conference Report

Nancy Maready stated the fall 2003 conference was still not balanced due to a check made out to the wrong person. The group commented that the fall 2002 conference was a good conference.

IV. Membership Committee

Veronica Ford reported that invoices for the 2003 membership had not been mailed yet but would be mailed by Friday, February, 14, 2003.

V. Committee Assignments

The only committee assignments made were for the Conference Committee:

Julia Gunter – co-chair
Carolyn Jackson – co-chair
Linda Carl

Note: We need NCAEA Board members to volunteer for the following committees:

Awards Committee:

Generate suggestions for individuals, institutions, or programs to receive NCAEA awards; solicit additional suggestions from the membership; collect information regarding award nominees; make recommendations to the Executive Board on award recipients; and arrange for the presentation of wards at the Annual Conference.

Conference Committee:

Plan and manage all aspects of the Associations annual conference, including preparation of the conference budget. The chairperson of the following year’s conference shall be appointed by the Vice President/President-Elect, so there is ample time to plan, market and promote the conference.

Finance Committee:

Monitor all aspects of the Association’s finances and advise the officers and Executive Board on financial matters; propose an annual budget and budget revisions as necessary for approval by the Executive Board; and, if applicable, evaluate the Association’s relationship with its management firm and recommend to the officers and Executive Board any changes in the relationship.

Future Direction Committee:

Explore the question of how the Association can function most effectively in accord with the stated purposes of the association. The Vice President/President Elect will chair the Future Directions Committee.

Barbara Roseboro, Vice President/President-Elect (chair per Constitution)

Legislative Committee:

Inform the membership and the Executive Board as to legislative and other governmental matters, at both the state and federal levels that pertain to adult education; and recommend action by individual members, the membership as a whole or the Executive Board whenever appropriate.

Membership Committee:

Encourage as many individuals as possible to joint the Association and retain those who are already members; explore ways that participation in the Association can be made more meaningful and attractive to adult and continuing educators in North Carolina; ascertain the degree to which members' expectations have been met by participation in the association; and consider additional or alternative classifications of membership and make recommendations to the Executive Board accordingly.

Publications Committee:

Edit and solicit materials for the Association’s newsletter and coordinate its publication; assist in the publication and distribution of other association publications (such as the NCAEA Handbook and Membership Directory). The chair of the Publications Committee will be designated as the editor of the newsletter.

VI. Fall Conference

The board discussed the fall conference at great length. Thoughts and ideas are listed below:

Dates:
First choice: October 5 – 7, 2003
Second choice: October 19 – 21, 2003
Third choice: October 12 – 14, 2003

Location: The Friday Center at Chapel Hill.

Theme: 50 Years in Service to Adult Learners

Paula Schubert volunteered to coordinate the fall 2003 conference registration.

Conference suggestions: panel of adult learners, research tied to practice (impact of research on practice), what is the adult student and the affect that aspect has on institutions.

Marketing the conference: this conference is not designed solely for those associated with adult learners.

Suggested schedule:
Sunday – Evening reception
Monday – Morning Session
Lunch
Two sessions
Banquet
Sunday - Breakfast/Awards
Session

Suggested including a one year free membership to all conference participants who are not current members to increase NCAEA membership.

Paula, Eleanor and Linda will look at pricing structure.

Suggested sending a postcard early on to "Hold this Date"

Carolyn Jackson will secure help with the conference publication.

Need to secure a database of all NC Higher Education Institutions and appropriate individual to send conference invitation.

Mia and Vanessa will work with Call for proposal and posters.

Veronica Ford will work on gathering items for a "souvenir package" for the conference.

Using retirees as "Honorary Session Moderators" and have them initiate table topics.

Vivian Mott will coordinate Adult Ed faculty participation

Poster session/publication for student research

VII. Adjournment

The meeting was adjourned at 1:55pm. The next NCAEA Board meeting will be held Friday, April 4, 2003, from 11:30 a.m. until 2:00 p.m. at the Friday Center.

NCAEA Board Members in Attendance:

Sharon Brinson
Linda Carl
John Connelly
Vanessa Duren-Winfield
Veronica Ford
Julia Gunter
Carolyn Jackson
Mia Leggett
Nancy Maready
Vivian Mott
LeNelle Patrick
Alice Patterson
Esther Powell
Paula Shubert
Bronwen Sheffield
Eleanor Stell